Centralised Email Signatures

Consistency and professionalism on every email

Centralised email signatures are the ideal way to keep professionalism and consistency across all of your employees' emails. Our team can customise the look and feel of your signatures so they suit the style of your company.

You can pick and choose exactly what to include, phone numbers, your company logo, working hours, social links, legal disclaimers and anything else that matters to your business. We build it once and apply it everywhere.

We support businesses across Aylesbury and the surrounding area with centralised signature rollout, whether you're a five-person office or a multi-site team spread across several locations.

Get a quote for centralised email signatures
Already using Microsoft 365 (Office 365)? Signatures apply automatically on the server, so they land on every device without staff lifting a finger. Give us a call on 03333 055 055 and we'll talk you through it. Take a look at our full range of IT products, including Microsoft 365 licences and support.
The Idea

The same polished sign-off, every time

A signature is the last thing a customer reads on every email your business sends. When each member of staff formats their own, you end up with a dozen different fonts, missing phone numbers and logos that have quietly disappeared.

A centralised signature fixes that. Management decides how it looks and what it includes, and that same tidy sign-off appears on everyone's email - automatically.

The Benefits

What are the benefits?

A small change that makes your whole team look sharper, with none of the day-to-day upkeep landing on you.

Keeps your emails professional

Every email is signed off professionally and consistently across all of your staff.

Available on multiple platforms

Whether you're on your computer or your phone it doesn't matter - your signature is available on every device.

Quick and simple to edit

New employees? Promotions? Whatever the reason you need a signature changed, it's a quick and easy fix.

Stress free

Our team handles everything from start to finish, so the whole process is stress and hassle free for you.

Plans

Simple, per-mailbox options

Priced per email address, per month, with your signatures designed, rolled out and managed for you. Pick the plan that matches how many templates and departments you need.

Starter

One signature template for a single department - ideal for a small team that wants one consistent, on-brand sign-off.

Standard

Up to 10 templates across multiple departments, so each team can be presented exactly the way you want.

Pro

Unlimited templates plus signature schedules - perfect for rotating campaigns, seasonal banners and larger, multi-site teams.

Get a quote for your team.

How It Works

Set up in four simple steps

We take care of the whole thing, from the first design through to the day it goes live. All you need to do is tell us what you'd like it to say.

Once it's in place, any future changes are a quick message to our Support Desk, never a job for your team.

01

Tell Us What You Want

Let us know which details to include, logo, phone numbers, working hours, social links and anything else that matters.

02

We Design It

Our team creates and designs signatures for all of your employees, matched to the style of your brand.

03

We Roll It Out

The signature is applied across every account and every device - typically within a couple of hours.

04

We Keep It Current

New starter or a promotion? One message to our Support Desk and we update it for you, no fuss.

FAQs

Frequently asked questions

How do I make changes to the signatures?
Contact our Support Desk and we'll swiftly implement any changes you wish to carry out, whether that's a new phone number, a fresh logo or a completely new layout.
How long does it take to set up?
Our team can create and design signatures for all of your employees, typically within a couple of hours of having the details we need.
Can staff modify their own signatures?
No - management keeps complete control over how the signatures look and what they include. That's what avoids discrepancies creeping in and keeps your company image professional.
Can I have different signatures for each department?
Of course. Management simply tells our team what each department's signature should include and we'll set it up for you, so every team is presented exactly how you want.
Will the signatures work in Microsoft 365 (Office 365)?
Yes. If you're on Microsoft 365 (Office 365) we apply signatures at the server, which means they appear on every email automatically, desktop, laptop, webmail and mobile, with nothing for your staff to install. Take a look at our Microsoft 365 page for more.
Do you support Google Workspace as well as Microsoft 365?
Yes. We manage centralised signatures for Google Workspace through the Gmail settings your admin console exposes, so every employee gets the same rollout, no server-side setup, no manual copy-and-paste, as with Microsoft 365. Let us know which platform you're on when you get a quote and we'll take care of the rest.
Will a signature banner or logo affect email deliverability?
Not when it's set up properly. Adding an image or HTML signature doesn't touch your SPF, DKIM or DMARC records, so deliverability isn't affected. What can go wrong is rendering - a DIY signature that looks fine in Outlook can appear broken, oversized or missing images in Gmail or on mobile. Because we build and test signatures across the major clients before rolling them out, you don't end up with a signature that only works for some of your recipients.
Do I need to be an existing customer?
Not at all. We set up and manage centralised email signatures for businesses whether or not they've worked with us before. Get in touch and we'll take it from there.
Get a Quote

Get a quote for email signatures

Send us an enquiry and one of our team will send you a quote within 48 hours.

Tell us roughly how many staff you have and what you'd like included, and we'll come back with a clear price.

Request a Quote

Prefer to talk it through? Call 03333 055 055 or email [email protected].

Want your whole team looking the part?

Talk to us about centralised email signatures - we'll handle the setup from start to finish.

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